Condo management software features
Log each update once. Managemate turns it into the report, the digests and the morning overview.
The same update stays in the property’s history with its documents, so anyone who joins later can see what was done and why.
How one update travels
Logged on the work
A manager adds a status update to an activity, such as “Both walkway repair quotes received; recommendation attached”. It’s dated and shows who wrote it.
Seen by the board
Directors can see the update in the property’s record straight away. A weekly digest carries routine updates to directors, while managers can send time-sensitive updates immediately.
On the morning agenda
The activity’s dates put it on the manager’s daily agenda and contribute to the counts leadership sees in the Portfolio Overview. If it goes 14 days without an update and has nothing scheduled, it’s flagged as needing one.
In the report
When the manager generates the management report, the update appears under the item it belongs to, for the reporting period.
Kept in the history
The update stays on the activity, with its documents, as part of the property’s history.
Bayside VillageMapleton quote received: $4,746 incl. HST, including root pruning, a root barrier and a 2-year warranty. Hot Paving was $5,401.40 without the root work. Recommending Mapleton; recommendation and both quotes are linked. Board approval needed by Oct 23 to hold the Oct 27 start.
Bayside Village is an example property. Product views simplified for clarity.
Management reportMapleton quote received: $4,746 incl. HST, including root pruning, a root barrier and a 2-year warranty. Hot Paving was $5,401.40 without the root work. Recommending Mapleton; recommendation and both quotes are linked. Board approval needed by Oct 23 to hold the Oct 27 start.
Weekly digestMapleton quote received: $4,746 incl. HST, including root pruning, a root barrier and a 2-year warranty. Hot Paving was $5,401.40 without the root work. Recommending Mapleton; recommendation and both quotes are linked. Board approval needed by Oct 23 to hold the Oct 27 start.
Portfolio OverviewAnnual plannerWalkwaysSpring InspectionWhat connects, and what doesn’t
Resident portals
If your resident portal sends a notification for each new or updated request, we can configure your accounts so that each one creates or updates an activity in Managemate, assigned to the property’s manager. Nothing is written back to the portal, and replies to residents are still made there.
Procurement
Managemate connects with SparcPro, so a request can be sent from an activity, with its description and attached files, directly to your property’s SparcPro account.
Each property has its own Managemate address. Emails forwarded to it are saved as documents that can be linked to the work.
Accounting
Managemate doesn’t connect to or export to accounting systems. Documents the board needs, such as the approved budget, can be filed in the property’s record.
Your records if you leave
At the end of a subscription, on request, we provide a full copy of each property’s records and documents at no charge.
Where it runs
Managemate runs in the browser on a computer, tablet or phone, and can be added to a phone’s home screen so it opens like an app.
Coming soon
Your AI assistant, connected to your properties
Your team will be able to connect Managemate to the AI assistant they already use and ask questions about each property's work and records.
A dashboard for every property you manage
Leadership will be able to see the work across the whole portfolio in one place, alongside the morning Portfolio Overview.
See it with your team in mind
Book a demo with our founder. We’ll start with how your team works today, then show you these parts of Managemate set up around what you tell us.