Software for community association management companies
A clear view of the work at every community you manage
Your community managers, assistants and administrators keep one shared record for each community in Managemate, so leadership can follow progress across the portfolio, and boards receive reports and updates without anyone rebuilding them.
Portfolio OverviewExample communities. Product views simplified for clarity.
From a client in Canada
“It’s been a lifesaver for us. We’ve come so far in the past year, and I couldn’t recommend Managemate enough to another management company.”
Davyd Carey, Operations Manager, Lionheart Property Management
When every manager runs their own system
In many management companies, each community manager keeps track of their work in their own way, whether through their inbox, a personal calendar, a spreadsheet or a notebook, and writes the board report from memory before each meeting.
That holds together until a community manager is away, a board asks a pointed question, or someone leaves, and leadership discovers how much of a community’s history was only ever in one person’s head.
Managemate gives your whole team one way of working, without asking anyone to give up the accounting system or resident portal they already use.
For the people responsible for every community
Portfolio OverviewWeekly digestWalkwaysBoard reports in your company’s format, generated in Managemate
The report’s section headings, branding and terminology are set to match the way your company already reports. Every community manager then generates the same report in Managemate from the updates logged during the reporting period, so boards see a format they know, whoever manages their community.
Management reportSame logged work, your headings and branding.
One update, used everywhere it’s needed
A community manager adds a short update in Managemate, usually a sentence or two. That one update keeps your Portfolio Overview current and reaches the board members’ weekly digest, the manager’s report and the community’s history.
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What comes off your community managers’ list
A separate update email to each board
Rebuilding the manager’s report from memory
Searching an inbox for a contractor’s quote or an engineer’s report
Answering “where are we on this?” from leadership or a board member
From a client in Canada
“Managemate’s given directors the visibility they were looking for, while simplifying how our management team manages and shares information.”
R.S., Regional Director, Toronto
Start with one community, then roll out across your portfolio
Your first community can be running on Managemate in as little as three weeks, working back from its next board meeting. Your other communities then follow the same steps.
Week 1
Set up and bring in the records
We set up the community’s account, bring in its core records and recreate your last manager’s report.
Week 2
Train the community manager and assistant
We train them on their own community: updating activities, creating new ones and sharing updates with the board.
- Board meeting
Week 3
Prepare the first report together
Two to five business days before the board meeting, we generate the first manager’s report with the community manager and send it to the board.
Then
The rest of your portfolio
The community manager’s other communities, and then the rest of your team, follow the same steps, at a pace that suits each manager.
From a client in Canada
“We’d just finished rolling out another system, and my team was apprehensive about doing it again. But they’re the ones who brought Managemate to me and said, ‘We need this.’ With a staged approach, it’s actually been quite easy.”
Shane Haskell, CEO & President, Lionheart Property Management
Managemate fits alongside the systems you already use
You keep the accounting system, resident portals and procurement tools you already use, and Managemate works alongside them.
The operating record for the work between board meetings
Systems you already use
Accounting system
Stays separate
Resident portals
Stay in place
Procurement tools
Stay in place
Pricing
Management-company pricing starts at $1 USD per unit per month, with read access for board members included. Accounts for your community managers and staff are included too, and whether you pass the cost on to your clients is your decision.
Onboarding is a one-time fee of $399 USD per community, including bringing in the core records and training your team.
Questions management companies ask
Who decides when the board hears about an update?
Your community manager does. Community managers decide when an update goes into Managemate, and whether board members hear about it immediately or in the weekly digest. Once it’s in Managemate, board members can see it, along with the rest of the community’s record.
Is Managemate available in the US?
Yes. Managemate is available to US community association management companies and self-managed HOAs, priced in US dollars, with onboarding and training from the same team that serves our clients today. Our clients today are close to 200 condominium corporations across three Canadian provinces, plus one in Mexico.
See it with your portfolio in mind
Book a demo with Salim Dharssi, our founder. We’ll start with how your team tracks work and reports to boards today, then show you Managemate around your communities, and agree on next steps if it fits.